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IDR is seeking an Executive Assistant to join one of our top clients in Boston, MA. This role is pivotal in supporting the Emergency Medicine Department, where you will exercise discretion and judgment to manage a variety of tasks and responsibilities. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today!
Position Overview/Responsibilities for the Executive Assistant:
• Manage and coordinate the supervisor’s calendar, meetings, and travel arrangements, ensuring seamless scheduling and logistics.
• Handle incoming issues and requests with professionalism, utilizing hospital reporting systems to triage and resolve matters efficiently.
• Plan and execute logistical and administrative requirements for meetings, seminars, and special events, including preparing agendas and coordinating technology needs.
• Support financial operations by tracking expenses, managing contracts, and handling purchase orders and reimbursements.
• Draft and edit correspondence, maintain effective filing systems, and interact with vendors and external parties.
Required Skills for Executive Assistant:
• Bachelor’s Degree or equivalent experience with at least 3 years as an Executive Assistant.
• Ability to manage projects independently from conception to completion, handling confidential matters with discretion.
• Strong analytical skills to resolve problems using scientific, mathematical, or technical principles.
• Proficient in Microsoft Office suite, PeopleSoft, and other administrative systems.
• Experience with academic appointments and promotions, particularly within Harvard Medical School, is a plus.
What’s in it for you?
Competitive compensation package
Full Benefits; Medical, Vision, Dental, and more!
Opportunity to get in with an industry-leading organization
Close-knit and team-oriented culture
Why IDR?
25+ Years of Proven Industry Experience in 4 major markets
Employee Stock Ownership Program
Medical, Dental, Vision, and Life Insurance
ClearlyRated’s Best of Staffing® Client and Talent Award winner 12 years in a row
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